Overview
We are excited to introduce Access Care Rostering v2.3, bringing significant quality improvements to support your everyday use of Care Rostering.
Exciting New Features and Improvements:
Enable branch by branch
Evo Migration – Force email migration option
Detailed Features
Enable branch by branch
Rolling out new software across a large care organisation can be challenging. That's why we've introduced branch-level control for Access Care Rostering (ACR) deployment. You can now enable ACR for specific branches on dates that work for each location, allowing for a phased, controlled rollout that minimises disruption to your care delivery.
What this means for you:
Phased deployment: Roll out ACR to one branch or location at a time
Branch-specific configuration: Enable or disable ACR access based on individual branch settings
Set your own timeline: Choose exactly when each branch transitions to ACR
Smooth transition: Continue using your existing People Planner system until you're ready to switch
Clear access control: Staff only see the applications they have permission to use
How it works: Firstly enable the Module & Function “Access Evo - ACR Enable by Branch” option within the General section. Then you'll find new settings in your Branch configuration page that allow you to:
Enable Access Care Rostering for specific branches with a "From date"
Control when the legacy People Planner application is disabled for each branch
Manage which staff members can access which system based on their branch assignments
This is particularly valuable if you're managing multiple care facilities or locations. You might want to pilot ACR at one location, gather feedback from your team, and refine your processes before rolling it out organisation-wide. Or perhaps different branches are at different stages of readiness - now you can accommodate those differences without disrupting care delivery.
For IT administrators: The system intelligently manages access based on branch and area profiles. If a staff member has access to multiple branches, they'll be able to use ACR as long as at least one of their branches has ACR enabled. This ensures your team always has access to the tools they need while giving you control over the rollout timeline.
Evo Migration – Force email migration option
We've made it easier to ensure your entire team completes their migration to the modern Access Evo experience. Previously, staff members who logged in using their email address could delay their migration indefinitely. With this update, you now have the option to require email-based users to migrate to Evo, just like username-based users.
What this means for you:
Complete control over your organisation's migration timeline
Ensure all staff members are using the latest Access Evo features
Simple checkbox configuration in your Evo Integration settings
Set a migration date that works for your organisation's schedule
This gives you confidence that once your migration date passes, everyone on your team will be working with the same modern tools and features, improving collaboration and reducing support complexity.
How it works:
Go to Settings > Other > Integration > Integration Settings
Within the Access Workspace tab, there is a Migrate Users checkbox which allows you to force users to migrate after a certain date.
Once this date has passed, users who login with their email only will be required to complete their migration to Evo in order to continue using APP.
Coming soon:
Longitude and Latitude improvements for payroll and invoicing
Fixed Invoicing
Large Print Invoice format
Unavailability calendar
Release Timeline
Demo and UAT Sites: Tuesday 4th November 2025
Live Sites: Wednesday 5th November 2025
Deployment Type: Automatic
Component: Full Release
Need Help?
For more details on this release or assistance with the upgrade, please reach out to your Account Manager, Customer Success Manager, or our Support department. Visit our support community at Access Support Community for more information.
General Website: The Access Group
Support: Access Group Support